Back office functions are important because they are essentially the backbone of a company.

Instead of talking about the technical aspects of your office functions I have some tips of the nuts and bolts, to have an efficient back office which in turn can support your business.

Tip 01 – Sales

• Record all the cash whether they are paid by cash, debtors, or zero value (for giveaways etc), especially if you are dealing with stock.
• Then reconcile your sales to banking or your debtor’s book.

Tip 02 – Banking

• If you still deal with cash, please bank regularly. If you use your cash to cover purchases rather get a petty cash float.
• Make sure all card transactions have been recorded in your bank.

Tip 03 – Purchases

• Manage your purchases quite tightly, with a little planning.
• Record all purchases into their various ledger accounts keeping stock, sundries, expenses, and overheads clearly identified and separated.
• Make sure you don’t hold too much stock.

Tip 04 – Petty Cash

• Decide on a suitable and practical value, reconcile when the value drops, and draw monies to take you back to your set value.
• Ensure all backup slips are there.

Tip 05 – Stock

• Manage your stock, by ensuring all purchases are properly recorded. Link your sales to your stock, so you can know what your stock on hand (SOH) totals are, and when you need to fill your stock.
• Please make time for stock take, this can be done weekly or monthly. depending on volume and value. So you can verify your actual stock to your book value.

Tip 06 – To Follow

• Debtors
• Creditors
• Bank recon’s
• Ledger reconciliations
• HR activities

Get in Touch

• Contact details
• Email: felicia@keymetrics.co.za
• Cell: +27 81 289 8318
• Website: www.keymetrics.co.za
• Linkedin page
• https://www.linkedin.com/in/felicia-heyburgh